Booking Rooms & Equipment

Booking Space & Equipment 

This is where you can find everything you need to know about booking rooms and equipment on campus. Registered clubs can exclusively hire rooms and equipment from the Union.
Even better, equipment is free to use on campus!

Bookings must be made before 1pm on the weekday before the room or equipment is required.
Please email  to hire equipment (tables, chairs, marquees) bookings with the below details:
Item Requested:
Name of Club:
Name of hiree:
Phone number of hiree:
Date item required:
Time item will be picked up and dropped off: 
To find out if the Fix Lounge or the Hartley Clubs space is avaliable, please email

Clubs Rooms

If you book Clubs rooms or equipment outside of 9-5, Monday-Friday, you will need to go to the Security Office to arrange access to the space. They’ll know to expect you and can unlock the building. Equipment can then be collected from the equipment room in the Clubs Lounge.

  • Clubs Lounge Room : Can not be booked before 4pm Monday - Friday. Bookings outside of these hours will be declined.

See map of the Hartley Ground Level below. Note the Clubs Lounge is DOWN the stairs. The shared student space is not bookable, but there is plenty of space to meet.


  • Fix Student Lounge : Ground floor only. Can not be booked before 4pm Monday - Friday. Bookings outside of these hours will be declined. Bookings are subject to approval by Clubs Admin. For more information, please contact

To book either of the above spaces, send an email to

Clubs Equipment

Trestle Tables

Chairs -


Bookable via

BBQ Hire

BBQs can be hired for club events through the Union. To find out more information and request hire, click here.

Hub Bookings

For all Hub bookings please visit the Hub Central website.

University Spaces

The University is responsible for most room bookings on campus. This includes the Mayo Cafe, outdoors spaces, lecture theatres and tutorial rooms, and Union House spaces other than the Mayo, Eclipse Room, Harry Medlin Room, and Irene Watson.

Bookings can be made through the University bookings system. To access the bookings system, you will need to be either on campus or logged into the University’s virtual private network (VPN).

If the room you would like to book is not listed or you have any questions, you can contact the University Bookings and Events Officer, Toni Pihodnya.

Contact : Toni Pihodnya
Email :
Phone : 8313 5151


  • Goodman Lawns
  • Walter Young Garden
  • Barr Smith Lawns
  • The Cloisters
  • Pfitzner Court
  • Maths Lawns

Halls & Theatres

  • Bonython Hall
  • Scott Theatre
  • All Lecture Theatres

Union House

  • Rumours Cafe 
  • Margaret Murray Room
  • WP Rogers Room
  • Canon Poole Room
  • Union Cinema
  • The UniBar

Union House Bookings and Catering

The University of Adelaide Club, the business responsible for the Unibar and events catering on campus, and several function rooms in Union House.

University of Adelaide Club
Contact Phone : 8313 3077
Email :

Rooms (Union House): Eclipse Room, Margaret Murray Room.