Re-Registration

 

Re-register your Club

 

What is re-registration? 

All clubs must re-register every year in order to demonstrate your intention to remain active for the following year. The process of re-registration involves completing a short online form and uploading an updated and signed Adelaide University Licence Agreement along with minutes from your AGM and a list of your incoming executive members.

Why do we have to re-register each year? 

Re-registration allows the AUU to stay on top of all Club activity. By ensuring that we know who’s who and in what position we can contact the correct people and reduce confusion and administrative burden. Most importantly, having accurate information allows us to quickly progress grants, insurance cover and equipment hire for your club and provides you with the up-to-date Adelaide University Licensing Agreement (without this you cannot function as an AUU Club.)

When does my Club need to re-register? 

Each Club should keep a clear record of their re-registration dates. 

Each club is responsible for re-registering within 12 months and 2 weeks of your official club registration date. This is the date when the Clubs Committee approved your application (not the date of submission.)

If you are unsure when your club registered last, please contact Clubs Administration 

How does my Club Re-register? 

Once your AGM has been held (Within 12 months and 2 weeks of the previous AGM) please submit the minutes from this meeting along with your updated club committee contact details and a new University Licence agreement. Further details about the required components below:

 

The process for re-registration includes...

  1. AGM Minutes - Ensure you include date & time of meeting and the attendees present
  2. Adelaide University License Agreement - Fill out item 1 & 2, sign for the club, then submit as a PDF
  3. Club Committee Contact Details – via form

  4. Club Constitution – only need to submit if you have made changes

Please note that you will receive a notification from the Clubs Admin team once your re-registration has been lodged. The date of registration is considered on the date we notify you confirmation (not the date you submit.)

We recommend you re-register your club at or directly after your AGM. 

 

Form 

First Name

Last Name

Email Address

Club Name

Date of Annual General Meeting (AGM)

Minutes of AGM

 

List of club members in attendance at the AGM (If not clearly outlined throughout your AGM Minutes)

 

Club Constitution (if updated)

Upload Club Consitution

 

Contact details (including name, position, mobile, email and student number) of all Club Committee members
Please note that these details are required in order to grant access to your Club's section of the AUU website to all Committee Members.

Signed copy of the Adelaide University License Agreement

Upload University License Agreement