Re-register your Club

What is re-registration?

Re-registration is a process which all clubs must undertake each year in order to demonstrate they plan to continue being active for the following year.

Why do we have to re-register each year?

Re-registration is a very important process for a Club to undertake. First and foremost, it ensures that the AUU has the most up to date information about your Club. This insures that the AUU can contact correct people in the club. Furthermore, the yearly registration insures access to grants, insurance cover, and equipment hire for your club. Annual re-registration also allows you to make sure you have an up-to-date Adelaide University Licensing Agreement. Without this, you cannot function as an AUU Club.

When does my Club need to re-register?

Each Club should keep a clear record of their re-registration dates.

Clubs are officially reigstered after the Committee is able to approve the application. Therefore, your Clubs official re-registration date is when the Clubs Committee approved your application (not the date of submission). You must re-register your Club 1 year and 2 weeks after your official club registration. For example, Club X was officially registered on January 1st, 2010. Therefore, their re-registration date for 2011 is January 14th. For the next round of re-registrations, they abide by the guidlines and re-register on the 10th of January, 2012. Their new re-registration for the following year is January 24th, 2013.

If you are unsure when your club registered last, please contact Clubs Administration.

How does my Club Re-register?

The process for re-registration includes...

Filling out a new Adelaide University License Agreement Adelaide University License Agreement (32 KB) (for this, you simply need to sign and date the right hand side, then submit as a PDF)
Updating the Club Comittee Contact Details Club Committee Contact Details (86 KB)
Holding an AGM within 12 months and 2 weeks of the previous meeting, and recording the minutes
Filling out, and submitting the form below with 12 months and 2 weeks of

Please fill out the form below, and ensure these three doccuments are attached. After the form is sent, you will receive a notification from our team indicating the re-registration has been lodged. Please note that registration is considered to have occurred when the Clubs team is able to approve the application and your Club is notified, not the date of submission. We recommend you re-register your club at or directly after your AGM.

Form

First Name

Last Name

Email Address

Club Name

Date of Annual General Meeting (AGM)

Minutes of AGM

List of club members in attendance at the AGM

Club Constitution (if updated)

Upload file one

Contact detail (including position) of at least 3 club committee members

Signed copy of the Adelaide University License Agreement