Start a Club

So, you want to start a club?

The first thing you’ll need to do is register with the Union. Registration entitles your club to a whole bunch of benefits, including insurance coverage for events, free venue and equipment hire, funding, exclusive opportunities and personalised support!

Check out our Clubs Manual for more information about the duties and responsibilities of clubs and their committees.

Step One: Expression of Interest

To make sure your club is eligible for registration and gets off to the best possible start, follow three simple steps:

  1. Decide what the club is about: what does it do, who is its target audience, what is it called?
  2. Find out whether your club is unique: are there any clubs that are very similar, or that do similar activities? We won’t be able to register your club if it replicates the purpose or activities of existing clubs.
  3. Complete an expression of interest to let us know all about it!

Complete an expression of interest.

Step Two: Starting the Club

Once we've taken a look at your expression of interest, we'll get in touch with you. We might let you know that you can go ahead and start the club, or we might need some more information from you.

After your expression of interest has been approved, you can start putting together the club properly. You will need to hold an Inaugural General Meeting (IGM), which is attended by all of your founding members. At the IGM, you will formally adopt a constitution and elect a committee.

We have a model constitution which you can use as a starting point, and a template for the minutes of your IGM that outlines everything you need to discuss. If you want to change it significantly, check with Clubs Admin to make sure that it meets our requirements.

When deciding how your club will operate, there are some requirements to keep in mind.

Registered clubs must have:

  • An IGM attended by at least ten members, at least half of whom must be students of the University of Adelaide.
  • An elected committee with a President and Treasurer, who must both be students at the University of Adelaide.
  • A constitution which includes:
    • Provisions for an Annual General Meeting
    • Rules for the election of a committee
    • The objectives and rules for your club
    • A clause that forbids the securing of profits for members (that is, it is defined as a non-profit rather than a business)

Your club must also:

  • Be unique, and not substantially similar to any currently registered clubs
  • Provide a signed copy of the Adelaide University Brand License Agreement. This is an agreement between individual clubs and the University of Adelaide, which must be renewed annually.
  • If your club is affiliated with another organisation (i.e. a particular faculty or school), a letter from that organisation approving the affiliation must be provided.

Once you've met these requirements, you can apply to register your club!

Step Three: Registering with the Union

Now you can apply for provisional registration. To do this, you will need to submit some documents, including:

  • A description of your club's proposed purpose and activities.
  • A list of people who attended your IGM, including their student ID numbers.
  • Your club's constitution.
  • The minutes of your IGM.(You can use our minutes template).
  • A signed Adelaide University Brand License Agreement, which we will forward to the University for approval.
  • Name, contact details, position, and student ID of all members of your club’s committee.
  • The details of your club's bank account.

Apply for provisional registration.

What next?

We'll assess your application and, as long as it meets our requirements, your club will be registered and ready to go. Congratulations!

Newly approved clubs are provisionally registered. At the end of your club’s first year, you’ll need to check in with us to let us know how things are going. If your club is still active, it will become fully registered. After that, you need to renew your rego once a year.

Once your club is provisionally registered, it’s time to start doing all the fun stuff! Set up a Facebook page, start recruiting, organise some events. If you’re not sure where to start, make a time to meet with our staff and we can give you a hand. Check out the Clubs Guidebook for heaps of suggestions and info that will help you get started.